SMX is seeking a Project Manager to join the integrated program management office (PMO) and support the Mission Solutions Group portfolio of programs. This position is responsible for the management and direction of the day-to-day operations of contract cost, schedule, and performance execution for Maritime Operations.  The ideal candidate will provide leadership to the program team on staffing, training, administrative oversight, operations management, workforce management, budgets, sub-contracting, and property management.  The position requires periodic travel to customer-designated work sites.

This position requires a DoD TS/SCI clearance which requires US citizenship for work on DoD contracts.

Essential Duties & Responsibilities

• Allocates appropriate resources to ensure projects are completed within given time and budget
• Utilizes corporate QMS processes to track program/project schedule and cost
• Reports status, develops program/project-related documentation, implements lessons learned and updates and maintains production and quality metrics for assigned program and projects
• Supports the Global DefenseBusiness Unit with business development activities to include new market capture opportunities and proposal development
• Identifies and supports the capture of additional workshare within current contracts
• Identifies and shapes prime and subcontract opportunities for SMX with customers in current and emerging markets
• Conducts operational planning, execution and evaluation of a multi-faceted program that requires collaboration with customers to identify new project opportunities
• Orchestrates/develops operational data calls, report outs, and performance products as required to support and bolster SMX posture for current and future business
• Ensures that contract service, quality, and performance requirements are met and compliance with standard operating procedures (SOP) is maintained
• Advises of any contractual issues that may result in Contracting Office action and of any anticipated or proposed adverse personnel actions
• Establishes and maintains effective working relationships with the Government’s program managers, Contracting Officers (CO), CO Representatives (COR), and Alternate CORs in support of the Program
• Works cooperatively with PMO leadership to develop short- and long-range goals, objectives, policies, and operating procedures in accordance with contract parameters
• Works with human resources and talent acquisition to manage and oversee the recruitment, hiring, retention and development, training, and compensation of employees to assure compliance with contract requirements and HR policies

Required Skills/Experience

• TS/SCI eligibility
• Bachelor’s degree in business, management, or a related discipline OR Relevant experience can be substituted for a degree
• Previous experience in C6ISR operations, preferably in a leadership role
• Previous experience in managing Maritime Operations and port logistics, preferably in a leadership role
• Able to communicate objectives and requirements effectively to military and civilian personnel
• Experience interacting with and briefing senior government and industry acquisition leaders on topics related to programmatic, technology and financial status
• Knowledge of process improvement techniques and ability to direct improvement initiatives
• Budget management and execution experience
• Business development and technical proposal writing skills
• Previous experience supporting large contracts leading complex development, production, fielding of platforms, and/or support initiatives with technical objectives
• Skilled coordinator of many different organizations and entities operating on a constantly daily updating schedule
• Customer focused
• Capacity to learn rapidly and adapt quickly to change

Desired Skills/Experience

• 10+ years of management/supervision experience in aviation/maritime-related operations, logistics, or engineering fields/programs
• Current Project Management Institute (PMI) Project Management Professional, Program Management Professional (PMP) or Defense Acquisition Workforce Improvement Act (DAWIA) Level III Program Management certification, or ability to complete PMP requirements within 6 months of onboarding
• Experience with SOF operations preferred

#CJPOST

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

The proposed salary for this position is:

$90,000—$133,000 USD

At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is an Equal Opportunity employer including disabilities and veterans.

Selected applicant may be subject to a background investigation and/or education verification.

SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).

Brafton is one of the world’s leading content marketing firms, with offices in Boston, London, Toronto and Sydney. We aspire to continually raise the bar on what people consider “marketing content.” We create result-focused strategies and content to drive SEO, social engagement and leads for our clients. Our teams continuously build expertise across new media formats, including video, blogs, infographics and web design.

This is a 100% remote, full-time contract role open to candidates across the EU. English-German bilingual fluency is required. Please submit a CV in English.

The temporary, full-time contract will run from October through April.

IF YOU ARE A FIT FOR THIS ROLE, YOU:

Have a Strong Creative Background (ideally with a focus on editorial)

Our Creative Production Project Managers have very strong creative backgrounds, and their creative expertise is exercised each and every day. Project Managers review all work - editorial, design and video - before it’s delivered to our clients. They give the green-light when work is on-brief and ready for client review, or provide actionable and timely feedback to our creative production teams if additional adjustments are required.

Are Exceptionally Organized

In addition to a strong creative skill set, Project Managers are exceptionally organized. They work across many teams to manage multiple delivery schedules, processes, and competing  commercial and internal priorities each day.

Are Collaborative & Easy to Work With

Finally, essential to this cross-functional role is the ability to successfully collaborate with many different teams and colleagues. Creative Project Managers have positive, results-focused dispositions and are cool under pressure.

ESSENTIAL JOB FUNCTIONS:

• Serving as the client’s ultimate internal advocate.
• Creating and maintaining client-facing delivery schedules.
• Tracking tasks and deliverables for his or her accounts on a monthly basis.
• Working with the production teams to ensure that all tasks and deliverables are created on-time and on-brief.
• Serving as the gatekeeper for all production deliverables: Reviewing work to ensure it’s on-brief and providing production with feedback and guidance whenever necessary.
• Attending weekly, bi-weekly or monthly client check-ins.
• Ensuring that content or strategy issues are escalated and resolved quickly and effectively.
• Strong computer skills, including but not limited to proficiency with our proprietary software as well as industry tools.
• Exceptional product knowledge and deep understanding of our production processes.
• The ability to work at a computer during standard working hours.

To be successful, a Creative Project Manager requires:

• Exceptional communication skills with colleagues and clients alike.
• The ability to multi-task.
• The ability to understand and even further a client’s brief in an actionable way.
• The ability to provide the production teams with clear and meaningful feedback on work.
• Exceptional product knowledge and deep understanding of our production processes, as well as the ability to think outside the box and arrive at new or customized approaches to our clients’ deliverables.
• Diligent record-keeping habits.
• Strong editorial and written communication skills.
• Good people skills.
• Attention to detail.

SKILLS & REQUIREMENTS:

• English and German fluency.
• Bachelor’s degree preferred.
• Minimum two years of relevant work experience.
• Excellent written and verbal communication skills.

TIME BREAKOUT:

• 20 percent client communication
• 20 percent internal communication
• 20 percent delivery review
• 20 percent product planning
• 20 percent misc.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Brafton is one of the world’s leading content marketing firms, with offices in Boston, London, Toronto and Sydney. We aspire to continually raise the bar on what people consider “marketing content.” We create result-focused strategies and content to drive SEO, social engagement and leads for our clients. Our teams continuously build expertise across new media formats, including video, blogs, infographics and web design.

This is a 100% remote, full-time contract role open to candidates in South Africa.

IF YOU ARE A FIT FOR THIS ROLE, YOU:

Have a Strong Creative Background (ideally with a focus on editorial)

Our Creative Production Project Managers have very strong creative backgrounds, and their creative expertise is exercised each and every day. Project Managers review all work - editorial, design and video - before it’s delivered to our clients. They give the green-light when work is on-brief and ready for client review, or provide actionable and timely feedback to our creative production teams if additional adjustments are required.

Are Exceptionally Organized

In addition to a strong creative skill set, Project Managers are exceptionally organized. They work across many teams to manage multiple delivery schedules, processes, and competing  commercial and internal priorities each day.

Are Collaborative & Easy to Work With

Finally, essential to this cross-functional role is the ability to successfully collaborate with many different teams and colleagues. Creative Project Managers have positive, results-focused dispositions and are cool under pressure.

ESSENTIAL JOB FUNCTIONS:

• Serving as the client’s ultimate internal advocate.
• Creating and maintaining client-facing delivery schedules.
• Tracking tasks and deliverables for his or her accounts on a monthly basis.
• Working with the production teams to ensure that all tasks and deliverables are created on-time and on-brief.
• Serving as the gatekeeper for all production deliverables: Reviewing work to ensure it’s on-brief and providing production with feedback and guidance whenever necessary.
• Attending weekly, bi-weekly or monthly client check-ins.
• Ensuring that content or strategy issues are escalated and resolved quickly and effectively.
• Strong computer skills, including but not limited to proficiency with our proprietary software as well as industry tools.
• Exceptional product knowledge and deep understanding of our production processes.
• The ability to work at a computer during standard working hours.

To be successful, a Creative Project Manager requires:

• Exceptional communication skills with colleagues and clients alike.
• The ability to multi-task.
• The ability to understand and even further a client’s brief in an actionable way.
• The ability to provide the production teams with clear and meaningful feedback on work.
• Exceptional product knowledge and deep understanding of our production processes, as well as the ability to think outside the box and arrive at new or customized approaches to our clients’ deliverables.
• Diligent record-keeping habits.
• Strong editorial and written communication skills.
• Good people skills.
• Attention to detail.

SKILLS & REQUIREMENTS:

• Bachelor’s degree preferred.
• Minimum two years of relevant work experience.
• Excellent written and verbal communication skills.

TIME BREAKOUT:

• 20 percent client communication
• 20 percent internal communication
• 20 percent delivery review
• 20 percent product planning
• 20 percent misc.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Brafton is one of the world’s leading content marketing firms, with offices in Boston, London, Toronto and Sydney. We aspire to continually raise the bar on what people consider “marketing content.” We create result-focused strategies and content to drive SEO, social engagement and leads for our clients. Our teams continuously build expertise across new media formats, including video, blogs, infographics and web design.

This is a 100% remote, full-time contract role open to candidates across the EU. English-German bilingual fluency is required. Please submit a CV in English.

The temporary, full-time contract will run from October through April.

IF YOU ARE A FIT FOR THIS ROLE, YOU:

Have a Strong Creative Background (ideally with a focus on editorial)

Our Creative Production Project Managers have very strong creative backgrounds, and their creative expertise is exercised each and every day. Project Managers review all work - editorial, design and video - before it’s delivered to our clients. They give the green-light when work is on-brief and ready for client review, or provide actionable and timely feedback to our creative production teams if additional adjustments are required.

Are Exceptionally Organized

In addition to a strong creative skill set, Project Managers are exceptionally organized. They work across many teams to manage multiple delivery schedules, processes, and competing  commercial and internal priorities each day.

Are Collaborative & Easy to Work With

Finally, essential to this cross-functional role is the ability to successfully collaborate with many different teams and colleagues. Creative Project Managers have positive, results-focused dispositions and are cool under pressure.

ESSENTIAL JOB FUNCTIONS:

• Serving as the client’s ultimate internal advocate.
• Creating and maintaining client-facing delivery schedules.
• Tracking tasks and deliverables for his or her accounts on a monthly basis.
• Working with the production teams to ensure that all tasks and deliverables are created on-time and on-brief.
• Serving as the gatekeeper for all production deliverables: Reviewing work to ensure it’s on-brief and providing production with feedback and guidance whenever necessary.
• Attending weekly, bi-weekly or monthly client check-ins.
• Ensuring that content or strategy issues are escalated and resolved quickly and effectively.
• Strong computer skills, including but not limited to proficiency with our proprietary software as well as industry tools.
• Exceptional product knowledge and deep understanding of our production processes.
• The ability to work at a computer during standard working hours.

To be successful, a Creative Project Manager requires:

• Exceptional communication skills with colleagues and clients alike.
• The ability to multi-task.
• The ability to understand and even further a client’s brief in an actionable way.
• The ability to provide the production teams with clear and meaningful feedback on work.
• Exceptional product knowledge and deep understanding of our production processes, as well as the ability to think outside the box and arrive at new or customized approaches to our clients’ deliverables.
• Diligent record-keeping habits.
• Strong editorial and written communication skills.
• Good people skills.
• Attention to detail.

SKILLS & REQUIREMENTS:

• English and German fluency.
• Bachelor’s degree preferred.
• Minimum two years of relevant work experience.
• Excellent written and verbal communication skills.

TIME BREAKOUT:

• 20 percent client communication
• 20 percent internal communication
• 20 percent delivery review
• 20 percent product planning
• 20 percent misc.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Brafton is one of the world’s leading content marketing firms, with offices in Boston, London, Toronto and Sydney. We aspire to continually raise the bar on what people consider “marketing content.” We create result-focused strategies and content to drive SEO, social engagement and leads for our clients. Our teams continuously build expertise across new media formats, including video, blogs, infographics and web design.

This is a 100% remote, full-time contract role open to candidates in South Africa.

IF YOU ARE A FIT FOR THIS ROLE, YOU:

Have a Strong Creative Background (ideally with a focus on editorial)

Our Creative Production Project Managers have very strong creative backgrounds, and their creative expertise is exercised each and every day. Project Managers review all work - editorial, design and video - before it’s delivered to our clients. They give the green-light when work is on-brief and ready for client review, or provide actionable and timely feedback to our creative production teams if additional adjustments are required.

Are Exceptionally Organized

In addition to a strong creative skill set, Project Managers are exceptionally organized. They work across many teams to manage multiple delivery schedules, processes, and competing  commercial and internal priorities each day.

Are Collaborative & Easy to Work With

Finally, essential to this cross-functional role is the ability to successfully collaborate with many different teams and colleagues. Creative Project Managers have positive, results-focused dispositions and are cool under pressure.

ESSENTIAL JOB FUNCTIONS:

• Serving as the client’s ultimate internal advocate.
• Creating and maintaining client-facing delivery schedules.
• Tracking tasks and deliverables for his or her accounts on a monthly basis.
• Working with the production teams to ensure that all tasks and deliverables are created on-time and on-brief.
• Serving as the gatekeeper for all production deliverables: Reviewing work to ensure it’s on-brief and providing production with feedback and guidance whenever necessary.
• Attending weekly, bi-weekly or monthly client check-ins.
• Ensuring that content or strategy issues are escalated and resolved quickly and effectively.
• Strong computer skills, including but not limited to proficiency with our proprietary software as well as industry tools.
• Exceptional product knowledge and deep understanding of our production processes.
• The ability to work at a computer during standard working hours.

To be successful, a Creative Project Manager requires:

• Exceptional communication skills with colleagues and clients alike.
• The ability to multi-task.
• The ability to understand and even further a client’s brief in an actionable way.
• The ability to provide the production teams with clear and meaningful feedback on work.
• Exceptional product knowledge and deep understanding of our production processes, as well as the ability to think outside the box and arrive at new or customized approaches to our clients’ deliverables.
• Diligent record-keeping habits.
• Strong editorial and written communication skills.
• Good people skills.
• Attention to detail.

SKILLS & REQUIREMENTS:

• Bachelor’s degree preferred.
• Minimum two years of relevant work experience.
• Excellent written and verbal communication skills.

TIME BREAKOUT:

• 20 percent client communication
• 20 percent internal communication
• 20 percent delivery review
• 20 percent product planning
• 20 percent misc.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Organizational Summary

Data & Society is an independent nonprofit research organization studying the social implications of data-centric technologies and automation. We recognize that the same innovative technologies that may benefit society can also be abused to invade privacy, provide new tools of discrimination, foreclose opportunity, and harm individuals and communities. Through original research and inclusive engagement, we work to ensure that empirical evidence and respect for human dignity guide how technology is developed and governed.

About The Role

Data & Society is seeking a Project Coordinator, Labor Futures, who serves as the main point of contact between researchers, community partners, the Labor Futures team, and other Data & Society departments, ensuring clear communication and alignment across the Cross Sector Labor & AI Project. This role does not conduct research, produce research writing, or serve in a public‑facing communications capacity.

The Cross Sector Labor & AI project is a newly launched project that applies rigorous, qualitative empirical research to understand the impacts of AI on workers, support pro-worker policy interventions, and identify opportunities to build solidarity across labor, climate, immigrant rights, and other movements. We will conduct case studies across various sectors of work to identify common patterns in the narratives, financial incentives, and practices that can disempower workers and deepen structural inequities. Outcomes of this project will include case studies and policy documents, media engagement, community resources, public events, and other network-building activities. This project team will work in close collaboration with labor organizations, unions, and other community partners throughout the design, fieldwork, and public engagement phases of the project.

The Project Coordinator is responsible for facilitating and coordinating a wide range of activities for the Labor Futures team and assisting the Program Director with moving the project from planning to publication and dissemination.  The Project Coordinator coordinates and supports the team’s multi-faceted programming, provides day-to-day administrative, operational, and logistical project support, collaborates with other Data & Society departments, and maintains relationships with researchers and external partners.  The Project Coordinator works both independently and collaboratively with members of the research team and other key members of the organization.

This position will report to the Program Director, is fully remote, and will begin in October 2026 with an end date of June 30, 2028.

The Candidate

This role is ideal for someone with a background in project coordination or community engagement and who is highly organized, detail-oriented, operationally reliable, and motivated by an interest in economic justice, technology, and democratic practice. Although this position is not an academic research role, a background in the social sciences, humanities, and/or public scholarship is highly desirable.

The Project Coordinator brings a working familiarity with research environments, including common research practices, tools, and norms, and represents the project in logistical and coordination‑focused communications with internal teams and external stakeholders.

The Project Coordinator, Labor Futures reports to the Program Director, Labor Futures, and has no people management responsibilities.

Primary Responsibilities

Administrative and Project Coordination

• Liaise with researchers and community partners to schedule and manage regular meetings and check-ins, ensuring all parties are informed and aligned on key project developments and touchpoints.
• Work with the Program Director to keep researchers informed of project developments, ensure participation in relevant meetings, and support timely completion of deadlines and deliverables by coordinating regular check-ins and group meetings.
• Support the Program Director in managing the established project budget by coordinating project‑related financial workflows in adherence with internal financial policies, including but not limited to those related to IRB, participant stipends, and approved work travel for researchers.
• Oversee implementation of an established research budget, processing requests for funds as needed and appropriate (IRB, participation stipends, work-approved and related travel) for researchers.
• Work with the Program Director and Senior Researcher to assist researchers with report development and publication, including adherence to mutual cross project report structure and timeline, assisting with obtaining needed resources, and connecting with other researchers in the field.
• Maintain a bird’s eye view of the various moving parts of the project by meeting with researchers or community partners, as needed, synthesizing discussions into clear action items, and identifying potential conflicts, discrepancies, or synergies to elevate to the Program Director.
• Provide day-to-day administrative and logistical support to the Labor Futures team by overseeing the operational calendar, including scheduling meetings (including with individual researchers, team members and partners), preparing agendas and assembling pre-meeting materials, note taking, and maintaining and organizing shared file management systems.

Coordination across Teams and Researchers

• Coordinate with the Communications, Strategy & Engagement, and Editorial teams to establish and ensure timelines and deliverables are met.
• Work closely with the HR and Finance teams to coordinate onboarding processes for Contract Researchers, ensuring required documentation and other logistical steps are completed in a timely manner.
• Work closely with the Finance team and Contract Researchers to support project‑related financial workflows by ensuring adherence to internal financial processes, including the timely submission of complete, accurate documentation required for payment processing by Finance.

Relationship Management and External Engagement

• Maintain partner relationships by scheduling and preparing for meetings, fielding information requests from partners and researchers, and identifying potential issues to elevate to the Project Director in a timely manner.
• Coordinate regular quarterly or monthly calls with partner organizations to support information sharing, project updates, and ongoing collaboration.
• Communicate consistently with partner organizations to provide updates, event announcements and follow-up summary of notes.
• Assist research team in maintaining a contact database of inquiries about the project from academia, civil society, and journalists.

Organizational Development

• Contribute to the intellectual life of the organization as an active participant in internal programming: attendance at organization wide meetings, actively engage in talks, seminars or reading groups, and contributing to the development of research and engagement management practices.

Skills & Qualifications

Required qualifications

• Bachelor’s degree required.
• 7 plus years’ of experience in project management, coordination, community support or closely related areas.
• Must have experience working in a research environment and deep familiarity and understanding of research practices and norms, qualitative and fieldwork-based research, and research institutions (e.g. Institutional Review Boards).
• Familiarity with common academic software tools such as Zotero, as well as general knowledge of academic platforms like SSRN, Google Scholar, and major scholarly journals.
• Established history of collaborative work with civil society, community, and labor organizations.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects simultaneously while setting and meeting required deadlines.
• Excellent interpersonal skills and experience working with diverse coworkers and collaborators.
• Detail-oriented and highly organized.
• Capable of working independently within a remote-first organization.

Preferred qualifications

• Previous experience working in project coordination or community engagement.
• Previous experience working for a community, worker rights, or labor organization.
• Background in the social sciences, humanities, and/or public scholarship.
• Interest in economic justice, technology, and democratic practice.
• Demonstrated understanding of technology and society issues.
• Experience with contract employees.
• Strong teamwork and collaboration skills.

Core Competencies

• Organizational excellence - managing logistics, deadlines, and details with consistency and care so that programs run smoothly and nothing slips through the cracks.
• Relationship stewardship - building and maintaining trust with partners and colleagues through reliable follow-through, proactive communication, and attentiveness to needs.
• Establishes and maintains effective relations, exhibits objectivity and openness to others’ views, works cooperatively in group situations, and contributes to building a positive team spirit.
• Demonstrated expertise in sustaining trust-based relationships across a network.
• Cultural humility in working with a wide range of stakeholder groups.

Organizational Values and Participation

• Commitment to advancing organizational diversity, equity, and inclusion;
• Actively participate in programs and professional development opportunities that work to ensure we continue our commitment to being an anti-racist and anti-discrimination organization;
• To attend, where able, whole-organization activities such as staff meetings, retreats, town halls, listening sessions, workshops, training, and social events; and
• To participate, where able and appropriate, in contributing to the culture of D&S by participating in working groups and committees (e.g. DEIA Working Group)

To Apply, please submit the following items by August 25, 2026 :

1. A cover letter explaining your interest in this role and why you would be a good fit for this position.
2. A resume is required.
3. The names, affiliations, and contact information for three (3) references. Please include the name, title, email addresses, and phone numbers for each reference. Only candidates who reach the final round of interviews may have their references contacted. This should be included below the cover letter in the same document.
4. Finalists will be required to complete a short, role-specific writing exercise. This information will be provided in the final round.

Applications will be reviewed beginning August 26, 2026.  Please feel free to contact us at jobs@datasociety.net should you have any questions about the role. Questions about the opportunity or process will not reflect negatively on your application.

Practical Considerations

1. Data & Society has committed to safety requirements to protect our staff from the COVID-19 pandemic. We require that prospective employees are fully vaccinated against COVID-19 before joining our organization. Please note that any reasonable accommodation request is not guaranteed to be approved, and we will comply with ADA-related requirements to evaluate the accommodation against business needs.
2. This is currently a full-time, remote position in the Labor Futures  program with an expected start date in October  2026 and an end date of June 30th, 2028. This is a 2-year position, with no expectation for extension. Data & Society is based in New York City, and will for the foreseeable future operate as a Remote-First organization. The role may involve occasional onsite meetings in the future.
3. You must be living and authorized to work in the United States; we are unable to sponsor visas.
4. The salary range for this role is $63,500  to $78,000 annually, commensurate with experience. This salary offer will include a generous benefits package including medical, dental, and vision insurance and access to a range of opt-in products and services including additional insurance and 401k management as well as paid time off and paid federal holidays.

The salary range for this position is noted within this job posting. Where a prospective employee or employee is compensated within this salary range is dependent upon, among other factors, actual compensation for current/former employees in the subject position; market considerations; budgetary considerations; tenure, and standing with the organization (applicable to current employees); as well as the employee’s/applicant’s overall qualifications: knowledge, skills, pertinent experience, and abilities.

We want to ensure everyone has a great candidate experience. If you need any assistance or a reasonable accommodation during the application or interview process, please let us know at jobs@datasociety.net We are an equal opportunity employer and value diverse perspectives.

About Wonderschool

Wonderschool is the operating system for child care in America. State governments and large enterprises partner with us to run child care licensing, subsidy programs, and provider and family search on our platform. We are growing fast, and every new state or enterprise win becomes a complex, high-stakes delivery engagement.

The Role

We need a Program Manager to run our state and enterprise engagements. You will own the delivery plan, the client relationship, and the coordination between our clients and our product and engineering teams, across every active project. This is a hands-on role. You will spend your time in project plans, client meetings, spreadsheets of acceptance criteria, and hard conversations about dates.

You are the person who makes sure what we promise to government and enterprise clients is what gets delivered, on time, on contract, with the paper trail to prove it.

Responsibilities

• Own the delivery plan for each engagement across all workstreams. Track milestones, UAT cycles, and acceptance against each contracted statement of work.
• Run the client cadence on every project: weekly status, steering meetings, escalations, and working sessions with agency program staff, legal, and state IT.
• Keep dependency registers current. Clients owe us integration specs, test environments, credentials, data feeds, and business decisions on a schedule. Hold both sides to their dates and keep the paper trail that supports excusable-delay and change-order claims.
• Manage scope: capability traceability, acceptance criteria negotiation, change requests, and intake of new work.
• Produce deliverables for client review and keep Wonderschool leadership ahead of risks across the whole portfolio instead of behind them.
• Work with engineering leads on integration timelines with state systems (ERP platforms, state data hubs, SSO). You will not own technical design, but you need to follow the conversation and know when a date is slipping.
• Build the repeatable program playbook as we add states and enterprise clients.

Qualifications

• 5+ years of program or project management on complex software delivery. Government or regulated-industry clients strongly preferred.
• You have managed contractual milestones, UAT-based acceptance, and formal change control, and you have the scars to show for it.
• You write well. Status reports, meeting summaries, and acceptance criteria language will carry your name.
• You can run a plan that depends on teams you do not manage, on both sides of the table.
• Strongly preferred: experience with child care programs in state government (licensing, subsidy/CCAP, eligibility, or provider systems).
• A plus: state human services or eligibility systems experience, or familiarity with state procurement.

Location and Compensation

• Location: Remote. San Francisco preferred for in-person collaboration with the product and engineering team; open to remote candidates anywhere in the US.
• Compensation: Market-rate base salary plus meaningful equity.
• Benefits: Full package (health, dental, vision, 401k, flexible PTO).

Organizational Summary

Data & Society is an independent nonprofit research organization studying the social implications of data-centric technologies and automation. We recognize that the same innovative technologies that may benefit society can also be abused to invade privacy, provide new tools of discrimination, foreclose opportunity, and harm individuals and communities. Through original research and inclusive engagement, we work to ensure that empirical evidence and respect for human dignity guide how technology is developed and governed.

About The Role

Data & Society is seeking a Project Coordinator, Labor Futures, who serves as the main point of contact between researchers, community partners, the Labor Futures team, and other Data & Society departments, ensuring clear communication and alignment across the Cross Sector Labor & AI Project. This role does not conduct research, produce research writing, or serve in a public‑facing communications capacity.

The Cross Sector Labor & AI project is a newly launched project that applies rigorous, qualitative empirical research to understand the impacts of AI on workers, support pro-worker policy interventions, and identify opportunities to build solidarity across labor, climate, immigrant rights, and other movements. We will conduct case studies across various sectors of work to identify common patterns in the narratives, financial incentives, and practices that can disempower workers and deepen structural inequities. Outcomes of this project will include case studies and policy documents, media engagement, community resources, public events, and other network-building activities. This project team will work in close collaboration with labor organizations, unions, and other community partners throughout the design, fieldwork, and public engagement phases of the project.

The Project Coordinator is responsible for facilitating and coordinating a wide range of activities for the Labor Futures team and assisting the Program Director with moving the project from planning to publication and dissemination.  The Project Coordinator coordinates and supports the team’s multi-faceted programming, provides day-to-day administrative, operational, and logistical project support, collaborates with other Data & Society departments, and maintains relationships with researchers and external partners.  The Project Coordinator works both independently and collaboratively with members of the research team and other key members of the organization.

This position will report to the Program Director, is fully remote, and will begin in October 2026 with an end date of June 30, 2028.

The Candidate

This role is ideal for someone with a background in project coordination or community engagement and who is highly organized, detail-oriented, operationally reliable, and motivated by an interest in economic justice, technology, and democratic practice. Although this position is not an academic research role, a background in the social sciences, humanities, and/or public scholarship is highly desirable.

The Project Coordinator brings a working familiarity with research environments, including common research practices, tools, and norms, and represents the project in logistical and coordination‑focused communications with internal teams and external stakeholders.

The Project Coordinator, Labor Futures reports to the Program Director, Labor Futures, and has no people management responsibilities.

Primary Responsibilities

Administrative and Project Coordination

• Liaise with researchers and community partners to schedule and manage regular meetings and check-ins, ensuring all parties are informed and aligned on key project developments and touchpoints.
• Work with the Program Director to keep researchers informed of project developments, ensure participation in relevant meetings, and support timely completion of deadlines and deliverables by coordinating regular check-ins and group meetings.
• Support the Program Director in managing the established project budget by coordinating project‑related financial workflows in adherence with internal financial policies, including but not limited to those related to IRB, participant stipends, and approved work travel for researchers.
• Oversee implementation of an established research budget, processing requests for funds as needed and appropriate (IRB, participation stipends, work-approved and related travel) for researchers.
• Work with the Program Director and Senior Researcher to assist researchers with report development and publication, including adherence to mutual cross project report structure and timeline, assisting with obtaining needed resources, and connecting with other researchers in the field.
• Maintain a bird’s eye view of the various moving parts of the project by meeting with researchers or community partners, as needed, synthesizing discussions into clear action items, and identifying potential conflicts, discrepancies, or synergies to elevate to the Program Director.
• Provide day-to-day administrative and logistical support to the Labor Futures team by overseeing the operational calendar, including scheduling meetings (including with individual researchers, team members and partners), preparing agendas and assembling pre-meeting materials, note taking, and maintaining and organizing shared file management systems.

Coordination across Teams and Researchers

• Coordinate with the Communications, Strategy & Engagement, and Editorial teams to establish and ensure timelines and deliverables are met.
• Work closely with the HR and Finance teams to coordinate onboarding processes for Contract Researchers, ensuring required documentation and other logistical steps are completed in a timely manner.
• Work closely with the Finance team and Contract Researchers to support project‑related financial workflows by ensuring adherence to internal financial processes, including the timely submission of complete, accurate documentation required for payment processing by Finance.

Relationship Management and External Engagement

• Maintain partner relationships by scheduling and preparing for meetings, fielding information requests from partners and researchers, and identifying potential issues to elevate to the Project Director in a timely manner.
• Coordinate regular quarterly or monthly calls with partner organizations to support information sharing, project updates, and ongoing collaboration.
• Communicate consistently with partner organizations to provide updates, event announcements and follow-up summary of notes.
• Assist research team in maintaining a contact database of inquiries about the project from academia, civil society, and journalists.

Organizational Development

• Contribute to the intellectual life of the organization as an active participant in internal programming: attendance at organization wide meetings, actively engage in talks, seminars or reading groups, and contributing to the development of research and engagement management practices.

Skills & Qualifications

Required qualifications

• Bachelor’s degree required.
• 7 plus years’ of experience in project management, coordination, community support or closely related areas.
• Must have experience working in a research environment and deep familiarity and understanding of research practices and norms, qualitative and fieldwork-based research, and research institutions (e.g. Institutional Review Boards).
• Familiarity with common academic software tools such as Zotero, as well as general knowledge of academic platforms like SSRN, Google Scholar, and major scholarly journals.
• Established history of collaborative work with civil society, community, and labor organizations.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects simultaneously while setting and meeting required deadlines.
• Excellent interpersonal skills and experience working with diverse coworkers and collaborators.
• Detail-oriented and highly organized.
• Capable of working independently within a remote-first organization.

Preferred qualifications

• Previous experience working in project coordination or community engagement.
• Previous experience working for a community, worker rights, or labor organization.
• Background in the social sciences, humanities, and/or public scholarship.
• Interest in economic justice, technology, and democratic practice.
• Demonstrated understanding of technology and society issues.
• Experience with contract employees.
• Strong teamwork and collaboration skills.

Core Competencies

• Organizational excellence - managing logistics, deadlines, and details with consistency and care so that programs run smoothly and nothing slips through the cracks.
• Relationship stewardship - building and maintaining trust with partners and colleagues through reliable follow-through, proactive communication, and attentiveness to needs.
• Establishes and maintains effective relations, exhibits objectivity and openness to others’ views, works cooperatively in group situations, and contributes to building a positive team spirit.
• Demonstrated expertise in sustaining trust-based relationships across a network.
• Cultural humility in working with a wide range of stakeholder groups.

Organizational Values and Participation

• Commitment to advancing organizational diversity, equity, and inclusion;
• Actively participate in programs and professional development opportunities that work to ensure we continue our commitment to being an anti-racist and anti-discrimination organization;
• To attend, where able, whole-organization activities such as staff meetings, retreats, town halls, listening sessions, workshops, training, and social events; and
• To participate, where able and appropriate, in contributing to the culture of D&S by participating in working groups and committees (e.g. DEIA Working Group)

To Apply, please submit the following items by August 25, 2026 :

1. A cover letter explaining your interest in this role and why you would be a good fit for this position.
2. A resume is required.
3. The names, affiliations, and contact information for three (3) references. Please include the name, title, email addresses, and phone numbers for each reference. Only candidates who reach the final round of interviews may have their references contacted. This should be included below the cover letter in the same document.
4. Finalists will be required to complete a short, role-specific writing exercise. This information will be provided in the final round.

Applications will be reviewed beginning August 26, 2026.  Please feel free to contact us at jobs@datasociety.net should you have any questions about the role. Questions about the opportunity or process will not reflect negatively on your application.

Practical Considerations

1. Data & Society has committed to safety requirements to protect our staff from the COVID-19 pandemic. We require that prospective employees are fully vaccinated against COVID-19 before joining our organization. Please note that any reasonable accommodation request is not guaranteed to be approved, and we will comply with ADA-related requirements to evaluate the accommodation against business needs.
2. This is currently a full-time, remote position in the Labor Futures  program with an expected start date in October  2026 and an end date of June 30th, 2028. This is a 2-year position, with no expectation for extension. Data & Society is based in New York City, and will for the foreseeable future operate as a Remote-First organization. The role may involve occasional onsite meetings in the future.
3. You must be living and authorized to work in the United States; we are unable to sponsor visas.
4. The salary range for this role is $63,500  to $78,000 annually, commensurate with experience. This salary offer will include a generous benefits package including medical, dental, and vision insurance and access to a range of opt-in products and services including additional insurance and 401k management as well as paid time off and paid federal holidays.

The salary range for this position is noted within this job posting. Where a prospective employee or employee is compensated within this salary range is dependent upon, among other factors, actual compensation for current/former employees in the subject position; market considerations; budgetary considerations; tenure, and standing with the organization (applicable to current employees); as well as the employee’s/applicant’s overall qualifications: knowledge, skills, pertinent experience, and abilities.

We want to ensure everyone has a great candidate experience. If you need any assistance or a reasonable accommodation during the application or interview process, please let us know at jobs@datasociety.net We are an equal opportunity employer and value diverse perspectives.

12twenty is the leading platform for employers to connect with elite early career professionals. Our community includes millions of students, recent graduates, and alumni from top business schools, law schools, and universities around the world. We take pride connecting our community of candidates with recruiters from top companies across industries. Come join our fast growing organization!

Summary:

We are looking for an Implementation Manager to join our growing CX team. The ideal candidate is a proactive, solution-oriented professional with experience managing complex software implementations for mid-market to light enterprise clients. This is an individual contributor role and does not include people management responsibilities. This role is perfect for someone who thrives in high-touch, high-value customer environments, can manage diverse personalities, and is motivated by driving successful, long-term adoption of a mission-critical platform.

This is a 100% remote U.S. opportunity.

Your Role:

• Lead the customer implementation process from contract signature through full adoption and handoff to Customer Success.

• Manage 30–40 concurrent implementation projects, each involving multiple stakeholders and varying timelines.

• Design, deliver, and adjust project plans and milestone schedules to ensure engagement and momentum throughout multi-month onboarding.

• Conduct live training sessions, working sessions, and executive-level updates via video conference.

• Motivate and guide customers through complex technical rollouts, ensuring platform understanding and operational readiness.

• Serve as the primary point of contact during implementation, navigating different personalities, org structures, and stakeholder levels.

• Collaborate closely with Product, Support, and CS teams to ensure seamless internal alignment and a smooth customer journey.

• Gather feedback, identify risks, and proactively address blockers to protect timelines and outcomes.

• Prepare to take ownership of Alpha or strategic accounts after demonstrating strong mastery of the platform and process.

• Continually surprise and delight customers with a can-do mindset and a customer-first approach.

Your Experience:

• 3–5 years of experience in SaaS onboarding, implementation, or project management (platform experience preferred over point solutions).
• Proven ability to manage multiple, multi-month implementation projects with mid-market or Fortune 100 clients.
• Experience with cloud-based platforms and the ability to quickly learn complex software ecosystems.
• Strong communication skills across all channels (Zoom, Slack, Salesforce, etc.) and with various seniority levels.
• Demonstrated ability to manage complex personalities and drive accountability without direct authority.
• High emotional intelligence, professional resilience, and a go-getter mindset.
• Exceptional organizational and project management skills with the ability to set goals, manage deadlines, and work with minimal direction.
• Experience working autonomously in a remote environment.

Bonus Skills:

• Platform implementation experience (ERP, HCM, CRM—e.g., NetSuite, Workday, etc.)

• Change management or stakeholder communication frameworks

• Technical familiarity (APIs, SSO, integrations, basic configuration)

• Advanced Excel or project planning tools (Asana, Jira, Smartsheet)

Team Values:

Communication: Ask questions, offer clarity, operate with transparency and empathy

Collaboration: Work cross-functionally to find the best path forward

Continuous Improvement: Seek growth in both process and product

Annual compensation range: Up to $75,000 – $80,000

(Up to $85,000 for candidates with demonstrated Alpha/strategic implementation leadership experience)

The annual compensation range for this position is listed above. This salary range is an estimate, and the actual salary may vary based on company compensation practices, job related skills, depth of experience, relevant certifications and trainings, in addition to geographic location.

In addition to the range below, US employees are eligible for equity. Employees in this position are also eligible to participate in the Company’s standard benefit programs, which currently include the following: medical, dental, and vision benefits, 401(k), and paid time off.

Benefits & Perks:

• Competitive salary
• Generous PTO policy
• Full benefits, including 401(k)
• Regular team happy hours and activities
• Remote work flexibility

12twenty is an enterprise level talent acquisition platform connecting the world’s largest employers with students and alumni from top business schools and other graduate level institutions. The market for talent, especially highly qualified talent, continues to grow more and more competitive. 12twenty’s unique position as the connection between students, schools, and employers has fueled our rocketship growth. Come be part of our journey!

12twenty offers competitive salary and stock options and an amazing team to innovate and collaborate with. We love what we do, we embody a passion for continuous improvement, and we support each other to be excellent!

Check out a video from a recent user conference: https://vimeo.com/254762533

Organizational Summary

Data & Society is an independent nonprofit research organization studying the social implications of data-centric technologies and automation. We recognize that the same innovative technologies that may benefit society can also be abused to invade privacy, provide new tools of discrimination, foreclose opportunity, and harm individuals and communities. Through original research and inclusive engagement, we work to ensure that empirical evidence and respect for human dignity guide how technology is developed and governed.

About The Role

Data & Society is seeking a Project Coordinator, Labor Futures, who serves as the main point of contact between researchers, community partners, the Labor Futures team, and other Data & Society departments, ensuring clear communication and alignment across the Cross Sector Labor & AI Project. This role does not conduct research, produce research writing, or serve in a public‑facing communications capacity.

The Cross Sector Labor & AI project is a newly launched project that applies rigorous, qualitative empirical research to understand the impacts of AI on workers, support pro-worker policy interventions, and identify opportunities to build solidarity across labor, climate, immigrant rights, and other movements. We will conduct case studies across various sectors of work to identify common patterns in the narratives, financial incentives, and practices that can disempower workers and deepen structural inequities. Outcomes of this project will include case studies and policy documents, media engagement, community resources, public events, and other network-building activities. This project team will work in close collaboration with labor organizations, unions, and other community partners throughout the design, fieldwork, and public engagement phases of the project.

The Project Coordinator is responsible for facilitating and coordinating a wide range of activities for the Labor Futures team and assisting the Program Director with moving the project from planning to publication and dissemination.  The Project Coordinator coordinates and supports the team’s multi-faceted programming, provides day-to-day administrative, operational, and logistical project support, collaborates with other Data & Society departments, and maintains relationships with researchers and external partners.  The Project Coordinator works both independently and collaboratively with members of the research team and other key members of the organization.

This position will report to the Program Director, is fully remote, and will begin in October 2026 with an end date of June 30, 2028.

The Candidate

This role is ideal for someone with a background in project coordination or community engagement and who is highly organized, detail-oriented, operationally reliable, and motivated by an interest in economic justice, technology, and democratic practice. Although this position is not an academic research role, a background in the social sciences, humanities, and/or public scholarship is highly desirable.

The Project Coordinator brings a working familiarity with research environments, including common research practices, tools, and norms, and represents the project in logistical and coordination‑focused communications with internal teams and external stakeholders.

The Project Coordinator, Labor Futures reports to the Program Director, Labor Futures, and has no people management responsibilities.

Primary Responsibilities

Administrative and Project Coordination

• Liaise with researchers and community partners to schedule and manage regular meetings and check-ins, ensuring all parties are informed and aligned on key project developments and touchpoints.
• Work with the Program Director to keep researchers informed of project developments, ensure participation in relevant meetings, and support timely completion of deadlines and deliverables by coordinating regular check-ins and group meetings.
• Support the Program Director in managing the established project budget by coordinating project‑related financial workflows in adherence with internal financial policies, including but not limited to those related to IRB, participant stipends, and approved work travel for researchers.
• Oversee implementation of an established research budget, processing requests for funds as needed and appropriate (IRB, participation stipends, work-approved and related travel) for researchers.
• Work with the Program Director and Senior Researcher to assist researchers with report development and publication, including adherence to mutual cross project report structure and timeline, assisting with obtaining needed resources, and connecting with other researchers in the field.
• Maintain a bird’s eye view of the various moving parts of the project by meeting with researchers or community partners, as needed, synthesizing discussions into clear action items, and identifying potential conflicts, discrepancies, or synergies to elevate to the Program Director.
• Provide day-to-day administrative and logistical support to the Labor Futures team by overseeing the operational calendar, including scheduling meetings (including with individual researchers, team members and partners), preparing agendas and assembling pre-meeting materials, note taking, and maintaining and organizing shared file management systems.

Coordination across Teams and Researchers

• Coordinate with the Communications, Strategy & Engagement, and Editorial teams to establish and ensure timelines and deliverables are met.
• Work closely with the HR and Finance teams to coordinate onboarding processes for Contract Researchers, ensuring required documentation and other logistical steps are completed in a timely manner.
• Work closely with the Finance team and Contract Researchers to support project‑related financial workflows by ensuring adherence to internal financial processes, including the timely submission of complete, accurate documentation required for payment processing by Finance.

Relationship Management and External Engagement

• Maintain partner relationships by scheduling and preparing for meetings, fielding information requests from partners and researchers, and identifying potential issues to elevate to the Project Director in a timely manner.
• Coordinate regular quarterly or monthly calls with partner organizations to support information sharing, project updates, and ongoing collaboration.
• Communicate consistently with partner organizations to provide updates, event announcements and follow-up summary of notes.
• Assist research team in maintaining a contact database of inquiries about the project from academia, civil society, and journalists.

Organizational Development

• Contribute to the intellectual life of the organization as an active participant in internal programming: attendance at organization wide meetings, actively engage in talks, seminars or reading groups, and contributing to the development of research and engagement management practices.

Skills & Qualifications

Required qualifications

• Bachelor’s degree required.
• 7 plus years’ of experience in project management, coordination, community support or closely related areas.
• Must have experience working in a research environment and deep familiarity and understanding of research practices and norms, qualitative and fieldwork-based research, and research institutions (e.g. Institutional Review Boards).
• Familiarity with common academic software tools such as Zotero, as well as general knowledge of academic platforms like SSRN, Google Scholar, and major scholarly journals.
• Established history of collaborative work with civil society, community, and labor organizations.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects simultaneously while setting and meeting required deadlines.
• Excellent interpersonal skills and experience working with diverse coworkers and collaborators.
• Detail-oriented and highly organized.
• Capable of working independently within a remote-first organization.

Preferred qualifications

• Previous experience working in project coordination or community engagement.
• Previous experience working for a community, worker rights, or labor organization.
• Background in the social sciences, humanities, and/or public scholarship.
• Interest in economic justice, technology, and democratic practice.
• Demonstrated understanding of technology and society issues.
• Experience with contract employees.
• Strong teamwork and collaboration skills.

Core Competencies

• Organizational excellence - managing logistics, deadlines, and details with consistency and care so that programs run smoothly and nothing slips through the cracks.
• Relationship stewardship - building and maintaining trust with partners and colleagues through reliable follow-through, proactive communication, and attentiveness to needs.
• Establishes and maintains effective relations, exhibits objectivity and openness to others’ views, works cooperatively in group situations, and contributes to building a positive team spirit.
• Demonstrated expertise in sustaining trust-based relationships across a network.
• Cultural humility in working with a wide range of stakeholder groups.

Organizational Values and Participation

• Commitment to advancing organizational diversity, equity, and inclusion;
• Actively participate in programs and professional development opportunities that work to ensure we continue our commitment to being an anti-racist and anti-discrimination organization;
• To attend, where able, whole-organization activities such as staff meetings, retreats, town halls, listening sessions, workshops, training, and social events; and
• To participate, where able and appropriate, in contributing to the culture of D&S by participating in working groups and committees (e.g. DEIA Working Group)

To Apply, please submit the following items by August 25, 2026 :

1. A cover letter explaining your interest in this role and why you would be a good fit for this position.
2. A resume is required.
3. The names, affiliations, and contact information for three (3) references. Please include the name, title, email addresses, and phone numbers for each reference. Only candidates who reach the final round of interviews may have their references contacted. This should be included below the cover letter in the same document.
4. Finalists will be required to complete a short, role-specific writing exercise. This information will be provided in the final round.

Applications will be reviewed beginning August 26, 2026.  Please feel free to contact us at jobs@datasociety.net should you have any questions about the role. Questions about the opportunity or process will not reflect negatively on your application.

Practical Considerations

1. Data & Society has committed to safety requirements to protect our staff from the COVID-19 pandemic. We require that prospective employees are fully vaccinated against COVID-19 before joining our organization. Please note that any reasonable accommodation request is not guaranteed to be approved, and we will comply with ADA-related requirements to evaluate the accommodation against business needs.
2. This is currently a full-time, remote position in the Labor Futures  program with an expected start date in October  2026 and an end date of June 30th, 2028. This is a 2-year position, with no expectation for extension. Data & Society is based in New York City, and will for the foreseeable future operate as a Remote-First organization. The role may involve occasional onsite meetings in the future.
3. You must be living and authorized to work in the United States; we are unable to sponsor visas.
4. The salary range for this role is $63,500  to $78,000 annually, commensurate with experience. This salary offer will include a generous benefits package including medical, dental, and vision insurance and access to a range of opt-in products and services including additional insurance and 401k management as well as paid time off and paid federal holidays.

The salary range for this position is noted within this job posting. Where a prospective employee or employee is compensated within this salary range is dependent upon, among other factors, actual compensation for current/former employees in the subject position; market considerations; budgetary considerations; tenure, and standing with the organization (applicable to current employees); as well as the employee’s/applicant’s overall qualifications: knowledge, skills, pertinent experience, and abilities.

We want to ensure everyone has a great candidate experience. If you need any assistance or a reasonable accommodation during the application or interview process, please let us know at jobs@datasociety.net We are an equal opportunity employer and value diverse perspectives.

HOURGLASS COSMETICS — Associate Chief of Staff (Hybrid Role)

Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and over 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com.

The Associate Chief of Staff reports directly to the CEO and serves as a key strategic partner in driving the priorities and operations of the executive office. In this role, you will represent the CEO across the organization, leading cross-functional initiatives, managing executive communications, and ensuring strategic priorities are translated into actionable plans with clear timelines and accountability. As Hourglass continues to scale globally and deepen its penetration in the market, this role is being created to accelerate execution across markets and business functions.  You will provide business-critical insights through analytics, drive cross-functional alignment of goals and execution and help teams move strategic partnerships and new initiatives forward.

WHAT YOU DO:

• Represent the CEO across the organization to prioritize projects, build processes, manage timelines, and successfully execute strategic initiatives
• Collaborate with the CEO on Unilever reporting and communications, annual and quarterly planning, and resource allocation
• Attend cross-functional meetings to gather and synthesize information needed to support the CEO’s projects and initiatives
• Serve as a trusted liaison between the CEO and internal stakeholders, facilitating alignment and clear communication across teams
• Identify operational gaps and proactively build scalable processes and structures that support company growth
• Prepare briefing materials, agendas, and follow-up actions for executive meetings and key business reviews, including decision memos with clear problem statements, options, tradeoffs, and recommendations
• Develop and deliver executive-level presentations, Unilever reporting decks, and customer-facing materials, translating complex data into clear CEO-ready narratives
• Analyze retailer and customer performance data, synthesizing sell-through trends, KPI benchmarks, and market insights into actionable recommendations for the CEO
• Serve as the CEO’s proxy in managing relationships with market General Managers and regional leads, driving alignment on commercial priorities and strategic execution
• Partner with the CEO to translate annual and quarterly priorities into OKRs and performance scorecards; maintain a single source of truth on initiative status and proactively flag risks and dependencies
• Champion AI adoption across the organization, partnering with teams to source cross-functional use cases and quantify business impact for the CEO

YOU’LL LOVE THIS JOB IF :

• You are CREATIVE: You are innovative and forward-thinking in your approach and mindset.
• You are highly STRATEGIC: You are able to develop creative concepts and vision that support brand and business goals.
• You are extremely ORGANIZED: You are not overwhelmed by the thought of tackling multiple tasks at a time.
• You are DETAIL ORIENTED: You appreciate the importance of having detailed and precise information.
• You are a strong COMMUNICATOR: You are a people person, natural leader and collaborate well with others.
• You are AGILE: You adapt well to changing needs and priorities and are able to pivot easily to achieve goals and deadlines.
• You are PASSIONATE about the brand: You are genuinely excited by the Hourglass mission and eager to contribute to a purpose-driven, high-growth beauty company.
• You are DATA-DRIVEN: You are energized by translating numbers into a clear story and are comfortable building analyses from scratch.

QUALIFICATIONS:

• Minimum 5 years of high-caliber experience in finance, strategy, consulting, or a related field; Bachelor’s degree in Business or a related field required
• Strong financial literacy and analytical skills; ability to build models, KPI frameworks, and executive-ready narratives from complex data sets; proficiency in Excel and PowerPoint required
• Strategic Thinking: Ability to translate high-level executive vision into actionable, day-to-day operational priorities
• Stakeholder Management: Skilled at navigating complex interpersonal dynamics and balancing competing agendas across departments and teams
• Agility & Discretion: Ability to toggle between high-level strategic planning and operational firefighting, all while maintaining absolute confidentiality
• Advanced capabilities in project management and stakeholder communication; background in investment banking, consulting, or private equity a plus
• Exceptional written and verbal communication skills, with demonstrated experience preparing executive-level presentations and reports
• Proven ability to thrive in a fast-paced, ambiguous environment with a high degree of professionalism and sound judgment
• MBA preferred; candidates with equivalent experience in investment banking, consulting, or private equity will be strongly considered
• Must be able to work from Corporate Office at least 60% of the time

The expected base salary range for this position is $100,000 to $115,000 per year. The exact base salary is determined by various factors including experience, skills, education, geographic location, and budget.

This position is also eligible for participation in the company discretionary bonus plan, based on personal performance and company results.

In addition to base salary, Hourglass Cosmetics offers a competitive benefits package to eligible employees, including medical insurance, dental insurance, vision insurance, life insurance, accident insurance, critical illness insurance, disability insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, discretionary vacation time, and more.

Hourglass is an organization committed to diversity and inclusion to drive its business results and to create a better future every day for its diverse employees, global consumers, partners and communities. If you are an individual with a disability and need accommodation in order to apply for a job listing, please contact us at 310-392-7799 or careers@hourglasscosmetics.com.

Equal Opportunity Employer/Veterans/Disabled

Applicants and employees are protected from discrimination under Federal law. For more information, please see Know Your Rights.

HOURGLASS COSMETICS — Associate Chief of Staff (Hybrid Role)

Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and over 4,600 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com.

The Associate Chief of Staff reports directly to the CEO and serves as a key strategic partner in driving the priorities and operations of the executive office. In this role, you will represent the CEO across the organization, leading cross-functional initiatives, managing executive communications, and ensuring strategic priorities are translated into actionable plans with clear timelines and accountability. As Hourglass continues to scale globally and deepen its penetration in the market, this role is being created to accelerate execution across markets and business functions.  You will provide business-critical insights through analytics, drive cross-functional alignment of goals and execution and help teams move strategic partnerships and new initiatives forward.

WHAT YOU DO:

• Represent the CEO across the organization to prioritize projects, build processes, manage timelines, and successfully execute strategic initiatives
• Collaborate with the CEO on Unilever reporting and communications, annual and quarterly planning, and resource allocation
• Attend cross-functional meetings to gather and synthesize information needed to support the CEO’s projects and initiatives
• Serve as a trusted liaison between the CEO and internal stakeholders, facilitating alignment and clear communication across teams
• Identify operational gaps and proactively build scalable processes and structures that support company growth
• Prepare briefing materials, agendas, and follow-up actions for executive meetings and key business reviews, including decision memos with clear problem statements, options, tradeoffs, and recommendations
• Develop and deliver executive-level presentations, Unilever reporting decks, and customer-facing materials, translating complex data into clear CEO-ready narratives
• Analyze retailer and customer performance data, synthesizing sell-through trends, KPI benchmarks, and market insights into actionable recommendations for the CEO
• Serve as the CEO’s proxy in managing relationships with market General Managers and regional leads, driving alignment on commercial priorities and strategic execution
• Partner with the CEO to translate annual and quarterly priorities into OKRs and performance scorecards; maintain a single source of truth on initiative status and proactively flag risks and dependencies
• Champion AI adoption across the organization, partnering with teams to source cross-functional use cases and quantify business impact for the CEO

YOU’LL LOVE THIS JOB IF :

• You are CREATIVE: You are innovative and forward-thinking in your approach and mindset.
• You are highly STRATEGIC: You are able to develop creative concepts and vision that support brand and business goals.
• You are extremely ORGANIZED: You are not overwhelmed by the thought of tackling multiple tasks at a time.
• You are DETAIL ORIENTED: You appreciate the importance of having detailed and precise information.
• You are a strong COMMUNICATOR: You are a people person, natural leader and collaborate well with others.
• You are AGILE: You adapt well to changing needs and priorities and are able to pivot easily to achieve goals and deadlines.
• You are PASSIONATE about the brand: You are genuinely excited by the Hourglass mission and eager to contribute to a purpose-driven, high-growth beauty company.
• You are DATA-DRIVEN: You are energized by translating numbers into a clear story and are comfortable building analyses from scratch.

QUALIFICATIONS:

• Minimum 5 years of high-caliber experience in finance, strategy, consulting, or a related field; Bachelor’s degree in Business or a related field required
• Strong financial literacy and analytical skills; ability to build models, KPI frameworks, and executive-ready narratives from complex data sets; proficiency in Excel and PowerPoint required
• Strategic Thinking: Ability to translate high-level executive vision into actionable, day-to-day operational priorities
• Stakeholder Management: Skilled at navigating complex interpersonal dynamics and balancing competing agendas across departments and teams
• Agility & Discretion: Ability to toggle between high-level strategic planning and operational firefighting, all while maintaining absolute confidentiality
• Advanced capabilities in project management and stakeholder communication; background in investment banking, consulting, or private equity a plus
• Exceptional written and verbal communication skills, with demonstrated experience preparing executive-level presentations and reports
• Proven ability to thrive in a fast-paced, ambiguous environment with a high degree of professionalism and sound judgment
• MBA preferred; candidates with equivalent experience in investment banking, consulting, or private equity will be strongly considered
• Must be able to work from Corporate Office at least 60% of the time

The expected base salary range for this position is $100,000 to $115,000 per year. The exact base salary is determined by various factors including experience, skills, education, geographic location, and budget.

This position is also eligible for participation in the company discretionary bonus plan, based on personal performance and company results.

In addition to base salary, Hourglass Cosmetics offers a competitive benefits package to eligible employees, including medical insurance, dental insurance, vision insurance, life insurance, accident insurance, critical illness insurance, disability insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, discretionary vacation time, and more.

Hourglass is an organization committed to diversity and inclusion to drive its business results and to create a better future every day for its diverse employees, global consumers, partners and communities. If you are an individual with a disability and need accommodation in order to apply for a job listing, please contact us at 310-392-7799 or careers@hourglasscosmetics.com.

Equal Opportunity Employer/Veterans/Disabled

Applicants and employees are protected from discrimination under Federal law. For more information, please see Know Your Rights.

What does a Project Manager II do at Modea?

The Project Manager II is an intermediate-level role. This role is designed for individuals with relevant project experience who have a strong knowledge of iterative product development. You will lead cross-functional delivery teams and manage software engineering or digital product engagements.

A typical day involves coordinating sprint development, unblocking cross-functional product teams, and tracking project metrics. You will manage all aspects of digital strategy and technology implementation projects to ensure they are completed on time and within budget. You will generally work with a high degree of day-to-day independence, receiving direction on more complex tasks as you grow

Here are a few specific things we’d be looking for you to do:

• Manage and oversee all aspects of technology projects to ensure they are completed on-time and within budget.
• Hold overall responsibility for managing scope, cost, schedule, internal staffing, vendors, and contractual deliverables.
• Develop and maintain informed project plans throughout the development lifecycle.
• Collaborate with the product owner and cross-functional development team to maintain a relevant and prioritized product backlog.
• Monitor project milestones, track costs, analyze data, and generate periodic status reports.
• Evaluate and manage technical risks, dependencies, and project bottlenecks.
• Incorporate brand standards, quality measures and engineering standards into project deliverables.
• Coordinate and lead conversations with client stakeholders, internal teams, and third-party vendors.
• Travel occasionally for in-person client visits.
• Perform other duties as assigned that are reasonably within scope of this position.

These are skills & qualities that are critical to this role:

• Communication Skills: Must have the ability to converse across multiple levels of an organization both internally and externally. This includes sharing goals, writing clear documentation, and leading technical conversations with director-level clients.
• Interpersonal Skills: Ability to develop stable working relationships built on trust and rapport. This is critical to motivating cross-functional teams toward shared delivery goals.
• Organizational Skills: Strong ability to prioritize tasks, structure complex projects, and keep processes running smoothly.
• Negotiation Skills: Effective at negotiating terms, timelines, and priorities with client stakeholders, vendors, and internal team members.
• Team Management: Ability to effectively delegate responsibilities, resolve conflicts, and provide timely feedback and coaching to team members.
• Risk Management: Proactive experience identifying potential project issues and creating mitigation plans. Comfortable asking difficult questions to confirm timelines and dependencies.
• Problem Solving & Budgeting: Ability to apply analytical techniques to track project costs, spot budget overruns, and implement data-driven solutions.

These are the minimum requirements for this role:

• Bachelor’s degree or equivalent practical work experience.
• 2 years of professional project management experience.
• Direct experience working in a client-facing project management role.
• Experience managing cross-functional technical delivery teams.
• Experience managing digital product or software development engagements, including Mobile App Development, Digital Experience Platform (DXP) implementations, or Enterprise Web Redesigns.
• Must be an experienced and polished oral and written communicator.

Additionally, these are preferred skills and qualities:

• Certifications: Project Management Professional (PMP), Agile Certified Practitioner (PMI-ACP), Certified Scrum Product Owner (CSPO), or Certified Associate in Project Management (CAPM).
• Technical Knowledge: Working knowledge of enterprise CMS or DXP platforms such as Drupal, WordPress, SitecoreAI or Optimizely.
• Methodologies: Experience managing the atomic design process through technical implementation.
• Tools: Experience managing projects using Atlassian tools like Jira and Confluence.
• Industry Experience: Experience with healthcare digital initiatives, University systems, or Academic Medical Centers.
• Consulting: At least one year of consulting experience in IT or digital strategy.

If you believe you can be successful in this role but don’t meet all the qualifications, please apply! Share with us the unique value you can add to this role.

Who is Modea?

We are a technology consultancy with a mission to infuse greater control, transparency, and choice into the consumer healthcare experience. To do this, we work with large healthcare providers to help them build out a digital roadmap, then design and build mobile, web, and other digital experiences. We fundamentally believe that this work helps consumers have better information and access to care, and our clients to build stronger customer relationships.

Here are a few ways to get to know our work in healthcare:

• Learn about our award-winning EHR-integrated mobile app development for Children’s Wisconsin. This app delivers a fully integrated MyChart to allow parents to manage their children’s health in one place.
• Discover Luminis Health’s website development that was built with a firm accessibility standard and patient-centric solutions.
• If you’re interested in learning more, we encourage you to dive into some of our other work.

Here are a few other reasons why you should apply:

First, you’ll love the work we do and the people you’ll get to do it with. We’ve assembled an exceptionally smart and hardworking team and you’ll enjoy the work associations and general camaraderie with other “Modeans.” We also work with great clients who value our contributions and work side-by-side with us.

Second, Modea offers a great benefits package that provides both a fun and enjoyable workplace and great perks that will improve your quality of life:

• Generous paid time off
• Generous health, dental, and vision insurance
• 401k with fully vested company matching
• Long-term & short-term disability

Some of these benefits, like parties and snacks, have had to adapt to the remote work environment we are currently in, but our operations team has found innovative ways to support our employees. We take care of our team.

Estimated Salary Range: $80,460 - $113,835. The posted range represents the employer’s good-faith estimate of the breadth of the compensation for this position at the time of posting, based on applicable factors. Actual starting compensation may vary based on factors including experience, qualifications, specific skills, internal equity considerations, and business needs.

Work environment:

Modeans are able to work at any location in Virginia, Tennessee, or North Carolina, unless otherwise required by job responsibilities. We offer a modern office located in Blacksburg, VA. Our office provides an indoor space with moderate temperatures and noise levels. This allows employees to choose a fully-office, fully-remote, or hybrid work experience. Employees may occasionally need to travel to our offices or other locations for items such as training or client visits. We will also provide employees with tools to do their job at home as well as in the office.

Physical Demands:

Must be able to remain in a stationary position during the duration of the workday. Individuals must have the ability to constantly operate a computer. Must have the ability to converse with and exchange information with clients and coworkers both in person and through a computer. Capable of occasionally transporting items of 10 lbs or less to and from the office.

We aspire to be a highly inclusive employer- providing fair and appropriate opportunities to as many people from different backgrounds as possible, being welcoming, and meeting their needs as best as we can. We are committed to keeping great people representative of a variety of backgrounds, perspectives, and skills, not just because it’s the right thing to do, but because we believe it makes Modea stronger.

This is not a requirement, but if you need accommodations or assistance to perform as best as possible to apply for this role or have any questions, feel free to reach out to [email protected].

You must be legally authorized to work in the United States for this position.

Modea participates in the E-Verify program.

Modea is committed to a diverse and inclusive workplace. Modea is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, veteran status, disability, age, or other legally protected status.

What does a Project Manager II do at Modea?

The Project Manager II is an intermediate-level role. This role is designed for individuals with relevant project experience who have a strong knowledge of iterative product development. You will lead cross-functional delivery teams and manage software engineering or digital product engagements.

A typical day involves coordinating sprint development, unblocking cross-functional product teams, and tracking project metrics. You will manage all aspects of digital strategy and technology implementation projects to ensure they are completed on time and within budget. You will generally work with a high degree of day-to-day independence, receiving direction on more complex tasks as you grow

Here are a few specific things we’d be looking for you to do:

• Manage and oversee all aspects of technology projects to ensure they are completed on-time and within budget.
• Hold overall responsibility for managing scope, cost, schedule, internal staffing, vendors, and contractual deliverables.
• Develop and maintain informed project plans throughout the development lifecycle.
• Collaborate with the product owner and cross-functional development team to maintain a relevant and prioritized product backlog.
• Monitor project milestones, track costs, analyze data, and generate periodic status reports.
• Evaluate and manage technical risks, dependencies, and project bottlenecks.
• Incorporate brand standards, quality measures and engineering standards into project deliverables.
• Coordinate and lead conversations with client stakeholders, internal teams, and third-party vendors.
• Travel occasionally for in-person client visits.
• Perform other duties as assigned that are reasonably within scope of this position.

These are skills & qualities that are critical to this role:

• Communication Skills: Must have the ability to converse across multiple levels of an organization both internally and externally. This includes sharing goals, writing clear documentation, and leading technical conversations with director-level clients.
• Interpersonal Skills: Ability to develop stable working relationships built on trust and rapport. This is critical to motivating cross-functional teams toward shared delivery goals.
• Organizational Skills: Strong ability to prioritize tasks, structure complex projects, and keep processes running smoothly.
• Negotiation Skills: Effective at negotiating terms, timelines, and priorities with client stakeholders, vendors, and internal team members.
• Team Management: Ability to effectively delegate responsibilities, resolve conflicts, and provide timely feedback and coaching to team members.
• Risk Management: Proactive experience identifying potential project issues and creating mitigation plans. Comfortable asking difficult questions to confirm timelines and dependencies.
• Problem Solving & Budgeting: Ability to apply analytical techniques to track project costs, spot budget overruns, and implement data-driven solutions.

These are the minimum requirements for this role:

• Bachelor’s degree or equivalent practical work experience.
• 2 years of professional project management experience.
• Direct experience working in a client-facing project management role.
• Experience managing cross-functional technical delivery teams.
• Experience managing digital product or software development engagements, including Mobile App Development, Digital Experience Platform (DXP) implementations, or Enterprise Web Redesigns.
• Must be an experienced and polished oral and written communicator.

Additionally, these are preferred skills and qualities:

• Certifications: Project Management Professional (PMP), Agile Certified Practitioner (PMI-ACP), Certified Scrum Product Owner (CSPO), or Certified Associate in Project Management (CAPM).
• Technical Knowledge: Working knowledge of enterprise CMS or DXP platforms such as Drupal, WordPress, SitecoreAI or Optimizely.
• Methodologies: Experience managing the atomic design process through technical implementation.
• Tools: Experience managing projects using Atlassian tools like Jira and Confluence.
• Industry Experience: Experience with healthcare digital initiatives, University systems, or Academic Medical Centers.
• Consulting: At least one year of consulting experience in IT or digital strategy.

If you believe you can be successful in this role but don’t meet all the qualifications, please apply! Share with us the unique value you can add to this role.

Who is Modea?

We are a technology consultancy with a mission to infuse greater control, transparency, and choice into the consumer healthcare experience. To do this, we work with large healthcare providers to help them build out a digital roadmap, then design and build mobile, web, and other digital experiences. We fundamentally believe that this work helps consumers have better information and access to care, and our clients to build stronger customer relationships.

Here are a few ways to get to know our work in healthcare:

• Learn about our award-winning EHR-integrated mobile app development for Children’s Wisconsin. This app delivers a fully integrated MyChart to allow parents to manage their children’s health in one place.
• Discover Luminis Health’s website development that was built with a firm accessibility standard and patient-centric solutions.
• If you’re interested in learning more, we encourage you to dive into some of our other work.

Here are a few other reasons why you should apply:

First, you’ll love the work we do and the people you’ll get to do it with. We’ve assembled an exceptionally smart and hardworking team and you’ll enjoy the work associations and general camaraderie with other “Modeans.” We also work with great clients who value our contributions and work side-by-side with us.

Second, Modea offers a great benefits package that provides both a fun and enjoyable workplace and great perks that will improve your quality of life:

• Generous paid time off
• Generous health, dental, and vision insurance
• 401k with fully vested company matching
• Long-term & short-term disability

Some of these benefits, like parties and snacks, have had to adapt to the remote work environment we are currently in, but our operations team has found innovative ways to support our employees. We take care of our team.

Estimated Salary Range: $80,460 - $113,835. The posted range represents the employer’s good-faith estimate of the breadth of the compensation for this position at the time of posting, based on applicable factors. Actual starting compensation may vary based on factors including experience, qualifications, specific skills, internal equity considerations, and business needs.

Work environment:

Modeans are able to work at any location in Virginia, Tennessee, or North Carolina, unless otherwise required by job responsibilities. We offer a modern office located in Blacksburg, VA. Our office provides an indoor space with moderate temperatures and noise levels. This allows employees to choose a fully-office, fully-remote, or hybrid work experience. Employees may occasionally need to travel to our offices or other locations for items such as training or client visits. We will also provide employees with tools to do their job at home as well as in the office.

Physical Demands:

Must be able to remain in a stationary position during the duration of the workday. Individuals must have the ability to constantly operate a computer. Must have the ability to converse with and exchange information with clients and coworkers both in person and through a computer. Capable of occasionally transporting items of 10 lbs or less to and from the office.

We aspire to be a highly inclusive employer- providing fair and appropriate opportunities to as many people from different backgrounds as possible, being welcoming, and meeting their needs as best as we can. We are committed to keeping great people representative of a variety of backgrounds, perspectives, and skills, not just because it’s the right thing to do, but because we believe it makes Modea stronger.

This is not a requirement, but if you need accommodations or assistance to perform as best as possible to apply for this role or have any questions, feel free to reach out to [email protected].

You must be legally authorized to work in the United States for this position.

Modea participates in the E-Verify program.

Modea is committed to a diverse and inclusive workplace. Modea is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, veteran status, disability, age, or other legally protected status.

About Kitsch

We’re a certified female- and minority-owned global beauty brand. What started as hair ties sold door-to-door is now in 32,000+ retailers across 92 countries — no outside capital, just hustle and good product. We make everyday essentials that make you feel exceptional.

The Role

Marketing is our engine. Right now, it’s running on heroics. This role is how it starts running on rhythm.

You’ll be the operating backbone of the marketing team — half marketing ops, half chief of staff. You’ll build the systems, own the numbers, and become a true force multiplier to our marketing leader. If a clean dashboard and an on-time launch give you a little thrill, keep reading.

Location: Remote — open to candidates based in the US or LATAM.

What You’ll Do

• Build a real operating cadence — weekly stand-ups, monthly reviews, quarterly planning — so the team runs on rhythm, not chaos
• Build and own the dashboard leadership actually uses: CAC, ROAS, LTV, repeat-purchase rate
• Own the launch calendar and keep every team ready — creative, e-commerce, retail, social — so nothing slips
• Run quarterly planning, track OKRs, and keep decisions moving to closure
• Manage the marketing budget, POs, and key vendor relationships
• Prep leadership meetings, capture decisions, and drive follow-through
• Find the recurring friction points and turn them into documented playbooks
• Connect marketing tightly with product, e-commerce, retail, and ops

What You Bring

• 4–6 years in marketing ops, growth/biz ops, or a chief-of-staff role — ideally consumer, DTC, beauty, or CPG
• Hands-on experience with a modern martech stack: email/CRM (like Klaviyo), an e-commerce platform (like Shopify), and analytics/attribution tools
• Strong spreadsheet and dashboarding skills — you build models and reports without hand-holding
• Comfortable in project management tools (Asana, monday, Trello) — and in the discipline behind them
• A track record of running complex, cross-functional projects or launches from start to finish

Bonus points for:

• Beauty, hair, or CPG experience
• Omnichannel exposure across DTC and retail (Target, Ulta, Amazon, TikTok Shop)
• SQL, GA4, or a BI/attribution tool like Looker or Northbeam
• Experience scaling ops inside a fast-growth, founder-led brand

The Position

CallRail is looking for a Sales Enablement Manager!

The Sales Enablement Manager is the primary driver of how sales and account management teams learn, ramp, and improve at CallRail. This role owns training and onboarding delivery end-to-end, governs the Go-to-Market processes reps rely on day-to-day, and serves as the connective tissue between Sales, Sales Leadership, and cross-functional partners in Product, Product Marketing, and Finance. You’ll define and implement strategy - taking insights surfaced by data and AI tools and turning them into coaching, content, and processes that reps actually use. Key responsibilities involve establishing process governance for mission-critical workflows, while simultaneously designing and managing all sales training, onboarding, and content initiatives to drive customer-centric value selling in a fast-moving business environment. The role requires a strong blend of operational rigor, strategic planning capability, and a passion for developing sales talent within a high-growth SaaS environment.

Success is measured by the productivity and effectiveness of the reps and managers you support — ramp time, goal attainment, engagement with trained content, and improvement in core sales KPIs like conversion rate, ARPU, and attach rates — delivered through strong in-person and virtual facilitation, tight cross-functional coordination, and disciplined process governance.

What You’ll Do

• Training & Enablement Delivery: Own the design, delivery, and continuous improvement of new hire onboarding, role-based promotion paths, and ongoing skill-development programs, with an emphasis on customer-centric value selling. Track engagement, application, and retention of trained content.
• Performance Gap Analysis & Coaching: Partner closely with sales teams to identify performance and process gaps, and translate those insights into recurring, dynamic education programs — including insights surfaced through Gong call review and Outreach engagement data.
• GTM Process Governance & Cross-Functional Liaison: Establish and maintain governance of critical Go-to-Market processes. Serve as the primary liaison to Engineering/Product Development, Product Marketing, and Finance to translate new features, pricing, promotional offers, and strategic initiatives into sales-ready enablement. Serve as a representative for Sales in cross-functional initiatives, including planning and update meetings, and identifying areas of front-line impact.
• Process Documentation & Playbooks: Own and continuously refine sales process documentation — playbooks, runbooks, and process guides — ensuring they reflect current tools, messaging, and GTM motion rather than going stale after launch.
• AI and Tool Adoption & Coaching: Own in-practice coaching and adoption for Gong (call coaching, objection handling), Outreach (messaging and reply-rate coaching) while leveraging tools like Testbox and Synthesia to optimize performance. Coach reps on adopting AI tools in their day-to-day workflow. Continually evaluate and bring in new tools to modernize training delivery and sales enablement.
• Strategic Planning Support: Work in close partnership with Sales Leadership to support strategic Sales initiatives, ensuring training, process, and communication resources are in place for successful execution.
• AI Usage & Security: Continuous personal adoption of AI platforms is expected to streamline your own workflow. Adhere to CallRail AI usage policies — confidential or proprietary information must not be entered into unauthorized AI platforms.

What You’ll Need

• 4+ years in sales enablement, sales training, or sales operations, ideally within a B2B SaaS or high-growth environment.
• A track record of designing and delivering onboarding curricula and ongoing skill-development programs for sales or account management teams, with measurable impact on ramp time or performance.
• Strong live and virtual facilitation and coaching skills — exceptional at running in-person or virtual training sessions and coaching reps directly, not just producing content.
• Practical, hands-on comfort using AI tools (e.g., Gemini, Claude) to synthesize data and insights into coaching and content.
• Experience partnering cross-functionally with Product, Product Marketing, and/or Finance teams to translate initiatives into field-ready enablement.
• Excellent written and verbal communication skills, with the ability to distill complex or technical information into clear, actionable guidance.
• Ability and willingness to work on-site at CallRail’s Corp Office in Atlanta.

Nice to Have

• Background in instructional design, adult learning theory, or a formal training certification.
• Prior experience in call tracking, conversation intelligence, or broader marketing technology.
• Experience managing or contributing to a formal onboarding curriculum for a distributed or hybrid sales team.

If you do not meet all the requirements listed, we still encourage you to apply! No job description is perfect, and we may also have another opportunity that aligns with your skills and experience.

Additional Perks

• Healthcare (one option covered at 100% for employees), Dental & Vision Coverage
• Competitive HSA with company matching
• Paid parental leave
• Flexible vacation policy
• 401K options with company dollar-for-dollar match
• Employee stock options available from day one
• $2,000 annual educational allowance
• Catered lunch every Tuesday * an in-office perk
• MARTA transportation or office parking expenses covered
• Employee charitable donation company match, up to $500 annually
• Regular company outings and events
• Hybrid work options with $500 office stipend to set up your home office
• Designated bike storage

This position is based out of our Atlanta office. Through December 2026, employees are expected to work in the office on Tuesdays and Thursdays. Beginning in January 2027, CallRail will transition to a 3.5-day hybrid work model. Employees will work in the office on Mondays, Tuesdays, and Thursdays, with Wednesdays alternating bi-weekly between remote and in-office. Fridays will remain remote.

Learn more:https://www.callrail.com/about/

You Are Welcome Here

CallRail understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities and expressions. In your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).

Continuous adoption of AI technologies is essential to this role. You will be expected to leverage AI platforms to streamline operations, solve complex problems, and stay ahead of industry benchmarks.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We’re building a future for the Internet that’s easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we’re backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

About the Role

We’re looking for an experienced Executive Business Partner to partner with our VP of Engineering. You will also work closely with the Chief of Staff, CTO.

You’ll serve as a trusted partner to the VP of Engineering helping them stay focused on the work that matters most. By connecting people, priorities, and decisions across Engineering, Product, Design, Finance, Legal, People, Operations, Marketing, and the Executive Leadership Team, you’ll keep initiatives moving, remove operational friction, improve day-to-day execution, and ensure nothing important falls through the cracks. You’ll thrive in ambiguity, exercise sound judgment, and proactively solve problems before they become distractions.

The ideal candidate enjoys operating systems, thrives in fast-moving environments, communicates exceptionally well, and takes pride in making everyone around them more effective.

Key Responsibilities

Executive Partnership

• Partner closely with the VP of Engineering to maximize their effectiveness and protect their time managing their calendars, incoming and outgoing requests, and reconciling conflicts
• Build a deep understanding of executive priorities, organizational goals, and business context to proactively identify opportunities and risks.
• Anticipate needs before they’re expressed and independently solve problems with minimal direction.
• Act as a trusted extension of the executives while exercising exceptional judgment and discretion.

Executive Operations

• Own complex calendar management across multiple time zones while balancing competing priorities and continuously optimizing executive time.
• Manage meeting preparation, agendas, briefing documents, attendee coordination, and follow-up to ensure every meeting has clear purpose and outcomes.
• Coordinate recurring department meetings, planning sessions and department offsites which will include an annual cross-department offsite and various smaller events throughout the year.
• Track commitments, key decisions, action items, and cross-functional dependencies to ensure timely execution on behalf of the executive(s)
• Prepare presentations, executive communications, spreadsheets, reports, and briefing materials for internal and external audiences.
• Help prepare executives for board meetings, customer meetings, leadership presentations, conferences, and speaking engagements.
• Partner with the Chief of Staff to the CTO in coordination of work.

Cross-Functional Coordination

• Partner closely with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.
• Build strong working relationships across the company and serve as a trusted point of coordination for executive priorities.
• Partner with other Executive Assistants

Project & Program Management

• Partner with Executive on deliverables such as headcount planning and department budgets
• Partner with Executive on operating the performance review process
• Improve administrative and operational processes by identifying inefficiencies and implementing scalable solutions.
• Build (where necessary) and operate repeatable systems that improve organizational effectiveness as the company grows.

Travel & Logistics

• Coordinate complex domestic and international travel, including itineraries, accommodations, visas (when applicable), transportation, and contingency planning.
• Manage executive expense reporting accurately and efficiently.
• Coordinate department offsites, team gatherings, planning sessions, and company events.

Continuous Improvement

• Continuously evaluate executive workflows and identify opportunities to improve efficiency.
• Leverage AI-powered and modern productivity tools to streamline administrative work, automate repetitive tasks, and improve organizational effectiveness.
• Recommend and implement new processes that improve collaboration across the department

What We Are Looking For

• Significant experience supporting VP- or C-level executives within a fast-paced technology company
• Experience supporting Engineering, Product, Design, or other highly technical organizations
• Experience working with Google Suite, Notion, Slack, Zoom and Jira
• Demonstrated success operating independently with minimal direction in rapidly changing environments
• Exceptional organizational and project management skills with the ability to manage multiple competing priorities simultaneously
• Outstanding written and verbal communication skills
• Strong business judgment and the ability to make thoughtful decisions while knowing when to escalate
• Proven ability to anticipate executive needs and proactively remove obstacles
• Excellent attention to detail while maintaining perspective on broader business priorities
• Experience coordinating complex cross-functional projects involving senior stakeholders
• High emotional intelligence with the ability to build trusted relationships across all levels of an organization
• Comfortable navigating ambiguity and adapting quickly as priorities evolve
• Strong systems thinking with a continuous improvement mindset
• Absolute integrity and discretion when handling confidential information
• Comfortable working asynchronously in a globally distributed remote organization
• A collaborative, humble approach with a willingness to help wherever needed

Nice to Have

• Experience working in a high-growth SaaS, infrastructure software, developer tools, or security company
• Experience supporting distributed global organizations
• Experience planning executive offsites, leadership retreats, and company events
• Experience implementing workflow automation or leveraging AI tools to improve productivity
• Experience supporting executive communications, board preparation, or company planning processes

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale’s compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire’s base salary. Individual offers may vary based on experience and skill set.

CAN Pay Range

$144,800—$217,100 CAD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Employer-funded retirement contributions. Tailscale will match your retirement contributions dollar-for-dollar, up to a maximum annual employer contribution equal to 0.75% of your eligible compensation.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, the United Kingdom, and Singapore. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $500 USD to customize your workstation to make it your own.
• Paid parental leave program. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups (20 weeks for birthing parents, 16 weeks for non-birthing parents).

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.

Please be aware that legitimate emails from Tailscale’s talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We’re building a future for the Internet that’s easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we’re backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

About the Role

We’re looking for an experienced Executive Business Partner to partner with our VP of Engineering. You will also work closely with the Chief of Staff, CTO.

You’ll serve as a trusted partner to the VP of Engineering helping them stay focused on the work that matters most. By connecting people, priorities, and decisions across Engineering, Product, Design, Finance, Legal, People, Operations, Marketing, and the Executive Leadership Team, you’ll keep initiatives moving, remove operational friction, improve day-to-day execution, and ensure nothing important falls through the cracks. You’ll thrive in ambiguity, exercise sound judgment, and proactively solve problems before they become distractions.

The ideal candidate enjoys operating systems, thrives in fast-moving environments, communicates exceptionally well, and takes pride in making everyone around them more effective.

Key Responsibilities

Executive Partnership

• Partner closely with the VP of Engineering to maximize their effectiveness and protect their time managing their calendars, incoming and outgoing requests, and reconciling conflicts
• Build a deep understanding of executive priorities, organizational goals, and business context to proactively identify opportunities and risks.
• Anticipate needs before they’re expressed and independently solve problems with minimal direction.
• Act as a trusted extension of the executives while exercising exceptional judgment and discretion.

Executive Operations

• Own complex calendar management across multiple time zones while balancing competing priorities and continuously optimizing executive time.
• Manage meeting preparation, agendas, briefing documents, attendee coordination, and follow-up to ensure every meeting has clear purpose and outcomes.
• Coordinate recurring department meetings, planning sessions and department offsites which will include an annual cross-department offsite and various smaller events throughout the year.
• Track commitments, key decisions, action items, and cross-functional dependencies to ensure timely execution on behalf of the executive(s)
• Prepare presentations, executive communications, spreadsheets, reports, and briefing materials for internal and external audiences.
• Help prepare executives for board meetings, customer meetings, leadership presentations, conferences, and speaking engagements.
• Partner with the Chief of Staff to the CTO in coordination of work.

Cross-Functional Coordination

• Partner closely with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.
• Build strong working relationships across the company and serve as a trusted point of coordination for executive priorities.
• Partner with other Executive Assistants

Project & Program Management

• Partner with Executive on deliverables such as headcount planning and department budgets
• Partner with Executive on operating the performance review process
• Improve administrative and operational processes by identifying inefficiencies and implementing scalable solutions.
• Build (where necessary) and operate repeatable systems that improve organizational effectiveness as the company grows.

Travel & Logistics

• Coordinate complex domestic and international travel, including itineraries, accommodations, visas (when applicable), transportation, and contingency planning.
• Manage executive expense reporting accurately and efficiently.
• Coordinate department offsites, team gatherings, planning sessions, and company events.

Continuous Improvement

• Continuously evaluate executive workflows and identify opportunities to improve efficiency.
• Leverage AI-powered and modern productivity tools to streamline administrative work, automate repetitive tasks, and improve organizational effectiveness.
• Recommend and implement new processes that improve collaboration across the department

What We Are Looking For

• Significant experience supporting VP- or C-level executives within a fast-paced technology company
• Experience supporting Engineering, Product, Design, or other highly technical organizations
• Experience working with Google Suite, Notion, Slack, Zoom and Jira
• Demonstrated success operating independently with minimal direction in rapidly changing environments
• Exceptional organizational and project management skills with the ability to manage multiple competing priorities simultaneously
• Outstanding written and verbal communication skills
• Strong business judgment and the ability to make thoughtful decisions while knowing when to escalate
• Proven ability to anticipate executive needs and proactively remove obstacles
• Excellent attention to detail while maintaining perspective on broader business priorities
• Experience coordinating complex cross-functional projects involving senior stakeholders
• High emotional intelligence with the ability to build trusted relationships across all levels of an organization
• Comfortable navigating ambiguity and adapting quickly as priorities evolve
• Strong systems thinking with a continuous improvement mindset
• Absolute integrity and discretion when handling confidential information
• Comfortable working asynchronously in a globally distributed remote organization
• A collaborative, humble approach with a willingness to help wherever needed

Nice to Have

• Experience working in a high-growth SaaS, infrastructure software, developer tools, or security company
• Experience supporting distributed global organizations
• Experience planning executive offsites, leadership retreats, and company events
• Experience implementing workflow automation or leveraging AI tools to improve productivity
• Experience supporting executive communications, board preparation, or company planning processes

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale’s compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire’s base salary. Individual offers may vary based on experience and skill set.

US Pay Range

$104,000—$156,000 USD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Employer-funded retirement contributions. Tailscale will match your retirement contributions dollar-for-dollar, up to a maximum annual employer contribution equal to 0.75% of your eligible compensation.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, the United Kingdom, and Singapore. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $500 USD to customize your workstation to make it your own.
• Paid parental leave program. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups (20 weeks for birthing parents, 16 weeks for non-birthing parents).

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.

Please be aware that legitimate emails from Tailscale’s talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.

The Thuma team is looking for a talented and detail-oriented Producer to join our creative team. This role requires someone with strong organizational skills and production expertise, ensuring that all photo and video projects are executed flawlessly from concept to delivery. You’ll work closely with our Art Direction team, photographers, videographers, and external vendors to bring creative visions to life while managing timelines, budgets, and logistics.

Thuma’s Headquarters is based in the historic Presidio neighborhood of San Francisco. This role involves three to five days in office each week.

You Will

Pre-Production

• Partner with Art Direction to turn creative briefs into actionable, feasible production plans and scope, including timelines, budgets, and resources.
• Build production schedules, timelines, and call sheets, and develop cost estimates and budgets, including annual editorial budget planning.
• Source and coordinate crew, talent, casting, photographers, videographers, stylists, and other vendors, plus locations, permits, and equipment.
• Conduct production research and reference gathering, and keep moodboards and creative direction aligned with the brief.
• Assess risk and build contingency plans; coordinate product samples, ensuring items are ordered, received, and stored ahead of production.
• Lead pre-production meetings and coordinate across departments, stakeholders, and clients, including client briefings.

On Set

• Provide shoot supervision and overall production oversight, managing Thuma’s internal studio productions end-to-end.
• Coordinate crew, talent, photographers, videographers, stylists, hair & makeup, clients, and agencies on set.
• Manage vendors, track shot progress, deliverables, and budget/resource allocation, keeping production pacing on schedule.
• Run set-readiness checks and quality oversight, troubleshooting issues and facilitating live problem-solving under pressure.
• Keep the team, stakeholders, and clients updated throughout the day, managing time, approvals, and on-set product sample logistics.

Post-Production

• Coordinate wrap logistics, equipment returns, invoicing, budget reconciliation, and expense tracking.
• Manage handoffs to edit, retouch, color grading, sound mix, and motion graphics teams.
• Plan review sessions, consolidate feedback, and coordinate revisions through to final client approval and deliverable QA.
• Maintain master asset management, version control, file delivery, archiving, and distribution/campaign rollout support.
• Run production debriefs, capture lessons learned and team feedback, and report on project closeout and campaign delivery.

Ongoing & Cross-Functional

• Operate with a resourceful, scrappy mindset, maximizing production value while working efficiently within timelines and budgets.
• Manage multiple productions simultaneously and relationships with external vendors, agencies, and freelance talent.
• Own administrative tasks including digital file management, contract coordination, and production documentation.
• Continuously improve workflows, provide proactive stakeholder updates on risks and timeline changes, and oversee product sample and storage unit inventory.

This Might Describe You

• 3–5 years of production experience, ideally in-house, marketing, or agency, managing photo/video productions from concept to delivery.
• Strong negotiation and budgeting skills, translating creative vision into efficient, cost-effective execution.
• Exceptional organizational and project management skills across multiple timelines, workflows, and stakeholders.
• Calm, solutions-oriented communicator with meticulous attention to detail in file organization, documentation, and asset management.
• Strong grasp of the creative development process, digital asset management, file types, and delivery specifications.
• Experience with Asana or similar tools, and studio management experience, are a plus.

Why Join Us

• 401(k): Participation in our 401(k) program with company matching up to 6% of your contributions.
• Benefits*: Comprehensive medical, dental, and vision coverage with generous employer contributions, 100% paid parental leave, and company-sponsored One Medical and WellHub memberships.
• Equity: Participation in employee stock option plan.
• Flexible by Design: We operate with a high-performance mindset, paired with thoughtful flexibility—flexible hours, flexible PTO, and a hybrid approach that supports both focus and balance.
• Time to Recharge: Enjoy 13 company holidays each year to rest, reset, and celebrate what matters most.
• Employee Discount**: 40% off almost all Thuma products.
• Cell Phone Stipend: $100 per month to support work-related phone use.
• Commute Reimbursement: Up to $150 per month for commuting to our office.
• Room Upgrade: A complimentary product credit upon joining, valued at up to $3,000.

\*\* Some exclusions may apply

\* Eligibility for compensation, benefits, and perks may vary based on employment status (e.g., full-time, part-time, temporary), work schedule, and applicable holiday policies, and are subject to the terms of the relevant plans and company guidelines.

$90,000 - $110,000 a year

Thuma provides an estimate of the compensation for roles that may be hired as required by state regulations. Compensation may vary based on (a) location, as Thuma factors in specific location when benchmarking compensation for most roles; (b) individual candidate skills and qualifications; and © individual candidate experience.

Additionally, Thuma leverages current market data to determine compensation, so posted compensation figures are subject to change as new market data becomes available. The salary, other compensation, and benefits information is accurate as of the date of this posting. Thuma reserves the right to modify this information at any time, subject to applicable law.

Who We Are

Thuma is a modern design company specializing in furniture and home goods. We believe simplicity is the ultimate luxury. That the details matter. And that good design is good hospitality.

We recognize that people come with a wealth of knowledge and are talented beyond the scope of a functional role. If this sounds like you, we encourage you to apply even if your experience doesn’t precisely match our job description. We hire for integrity, initiative, collaborative spirit, open mindedness, and willingness to learn.

Thuma is dedicated to going above and beyond to bring people with diverse perspectives and unique experiences together to do great work. We strive to create a sense of belonging by creating an inclusive culture where everyone can be their authentic self and by treating each and every team member with kindness, equity, and respect, always.

About Tailscale

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We’re building a future for the Internet that’s easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we’re backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

About the Role

We’re looking for an experienced Executive Business Partner to partner with our VP of Engineering. You will also work closely with the Chief of Staff, CTO.

You’ll serve as a trusted partner to the VP of Engineering helping them stay focused on the work that matters most. By connecting people, priorities, and decisions across Engineering, Product, Design, Finance, Legal, People, Operations, Marketing, and the Executive Leadership Team, you’ll keep initiatives moving, remove operational friction, improve day-to-day execution, and ensure nothing important falls through the cracks. You’ll thrive in ambiguity, exercise sound judgment, and proactively solve problems before they become distractions.

The ideal candidate enjoys operating systems, thrives in fast-moving environments, communicates exceptionally well, and takes pride in making everyone around them more effective.

Key Responsibilities

Executive Partnership

• Partner closely with the VP of Engineering to maximize their effectiveness and protect their time managing their calendars, incoming and outgoing requests, and reconciling conflicts
• Build a deep understanding of executive priorities, organizational goals, and business context to proactively identify opportunities and risks.
• Anticipate needs before they’re expressed and independently solve problems with minimal direction.
• Act as a trusted extension of the executives while exercising exceptional judgment and discretion.

Executive Operations

• Own complex calendar management across multiple time zones while balancing competing priorities and continuously optimizing executive time.
• Manage meeting preparation, agendas, briefing documents, attendee coordination, and follow-up to ensure every meeting has clear purpose and outcomes.
• Coordinate recurring department meetings, planning sessions and department offsites which will include an annual cross-department offsite and various smaller events throughout the year.
• Track commitments, key decisions, action items, and cross-functional dependencies to ensure timely execution on behalf of the executive(s)
• Prepare presentations, executive communications, spreadsheets, reports, and briefing materials for internal and external audiences.
• Help prepare executives for board meetings, customer meetings, leadership presentations, conferences, and speaking engagements.
• Partner with the Chief of Staff to the CTO in coordination of work.

Cross-Functional Coordination

• Partner closely with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.
• Build strong working relationships across the company and serve as a trusted point of coordination for executive priorities.
• Partner with other Executive Assistants

Project & Program Management

• Partner with Executive on deliverables such as headcount planning and department budgets
• Partner with Executive on operating the performance review process
• Improve administrative and operational processes by identifying inefficiencies and implementing scalable solutions.
• Build (where necessary) and operate repeatable systems that improve organizational effectiveness as the company grows.

Travel & Logistics

• Coordinate complex domestic and international travel, including itineraries, accommodations, visas (when applicable), transportation, and contingency planning.
• Manage executive expense reporting accurately and efficiently.
• Coordinate department offsites, team gatherings, planning sessions, and company events.

Continuous Improvement

• Continuously evaluate executive workflows and identify opportunities to improve efficiency.
• Leverage AI-powered and modern productivity tools to streamline administrative work, automate repetitive tasks, and improve organizational effectiveness.
• Recommend and implement new processes that improve collaboration across the department

What We Are Looking For

• Significant experience supporting VP- or C-level executives within a fast-paced technology company
• Experience supporting Engineering, Product, Design, or other highly technical organizations
• Experience working with Google Suite, Notion, Slack, Zoom and Jira
• Demonstrated success operating independently with minimal direction in rapidly changing environments
• Exceptional organizational and project management skills with the ability to manage multiple competing priorities simultaneously
• Outstanding written and verbal communication skills
• Strong business judgment and the ability to make thoughtful decisions while knowing when to escalate
• Proven ability to anticipate executive needs and proactively remove obstacles
• Excellent attention to detail while maintaining perspective on broader business priorities
• Experience coordinating complex cross-functional projects involving senior stakeholders
• High emotional intelligence with the ability to build trusted relationships across all levels of an organization
• Comfortable navigating ambiguity and adapting quickly as priorities evolve
• Strong systems thinking with a continuous improvement mindset
• Absolute integrity and discretion when handling confidential information
• Comfortable working asynchronously in a globally distributed remote organization
• A collaborative, humble approach with a willingness to help wherever needed

Nice to Have

• Experience working in a high-growth SaaS, infrastructure software, developer tools, or security company
• Experience supporting distributed global organizations
• Experience planning executive offsites, leadership retreats, and company events
• Experience implementing workflow automation or leveraging AI tools to improve productivity
• Experience supporting executive communications, board preparation, or company planning processes

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale’s compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire’s base salary. Individual offers may vary based on experience and skill set.

CAN Pay Range

$144,800—$217,100 CAD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description.
• Employer-funded retirement contributions. Tailscale will match your retirement contributions dollar-for-dollar, up to a maximum annual employer contribution equal to 0.75% of your eligible compensation.
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, the United Kingdom, and Singapore. We support intentional in-person connection through team travel and distributed collaboration.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $500 USD to customize your workstation to make it your own.
• Paid parental leave program. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups (20 weeks for birthing parents, 16 weeks for non-birthing parents).

Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter.

Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people.

Please be aware that legitimate emails from Tailscale’s talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.